Description

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleExecutive Assistant Senior/UKHCRequisition NumberRE52105Working TitleExecutive Assistant Sr/UKHCDepartment NameH3999:EVPHAWork LocationLexington, KYGrade Level10Salary Range$48,360-81,328/yearType of PositionStaffPosition Time Status Full-TimeRequired EducationHSClick here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience3 yrsRequired License/Registration/CertificationNonePhysical RequirementsThis position requires the ability to regularly sit for extended periods of time at a computer workstation and perform tasks with repetitive motions (such as typing), and walk extensively throughout the facility, occasionally with objects weighing up to 25 lbs.ShiftMonday through Friday, varying shift hours between 8:00 am and 5:00 pm; hours and days of week subject to change in order to meet job and departmental business needs.Job SummaryThe Executive Assistant Senior provides advanced executive and project coordination support to the Executive Triad and Finance functions. This position requires advanced knowledge of administrative operations, university policies, and cross-functional project coordination. The Executive Assistant Senior independently manages complex schedules, supports enterprise initiatives such as Beyond Blue organization support and Health System Integration, and ensures alignment with strategic objectives. Work involves complex problem-solving, frequent non-routine assignments, and a high degree of independent judgment under broad guidance.Skills / Knowledge / AbilitiesThe ideal candidate will demonstrate:

• Advanced organizational and prioritization skills to manage complex executive calendars and multiple concurrent initiatives.
• Strong project coordination abilities, including planning, tracking, and reporting on deliverables for enterprise-level initiatives.
• Sound judgment and discretion when handling sensitive information and decision-making on behalf of executive leaders.
• Excellent written and verbal communication skills, with the ability to prepare executive-level materials and presentations.
• Strategic thinking and the ability to anticipate needs, identify challenges, and recommend solutions proactively.
• Strong relationship management and collaboration skills, engaging effectively with leaders, departments, and external partners.
• Analytical skills to interpret information, monitor progress, and support data-informed decision-making
• A high degree of professionalism, initiative, and accountability in a fast-paced, dynamic environment

Does this position have supervisory responsibilities? NoPreferred Education/ExperienceBachelor's degree preferred. Experience supporting executive or enterprise-level projects in healthcare or higher education. Demonstrated ability to learn and adapt to new systems, tools, and processes quickly. Strong problem-solving skills with the ability to apply knowledge across various technologies.Deadline to Apply12/09/2025Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please describe your experience managing multiple tasks and/or projects while accurately completing routine functions in a fast paced, high intensity, professional work environment, while exemplifying integrity, teamwork and service excellence.

   (Open Ended Question)

2. * Please describe your past use of and proficiency working with Microsoft Office Suite, specifically PowerPoint, Word and Outlook.

   (Open Ended Question)

3. * Please briefly describe your paid work experience supporting senior-level officers and/or Board level executives? Please include size of organization supported.

   (Open Ended Question)

4. * How many years of paid work experience do you have supporting senior-level officers and/or Board level executives, to include: • oversight and management of executive level calendar(s), travel and meeting arrangements (in mid-to-large sized organizations); • document creation (presentations, communications, meeting minutes) and record retention; • coordinator for operational meetings; • managing office financial functions including tracking/proper filing for purchases, vouchers, receipts and purchase orders?
   • None
   • More than 0, up through 1 year
   • More than 1, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI280408868