Description

The Becker Law Firm, a respected and growing law firm, is seeking a Full-Time Executive Assistant to provide high-level administrative and organizational support to our Managing Partner and firm leadership. This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys handling a variety of responsibilities.

The role is primarily on-site, with flexibility for occasional remote work or adjusted schedules as appropriate.

KEY RESPONSIBILITIES

Executive & Operational Support

•         Manage complex calendars, including court dates, client meetings, firm events, and travel itineraries.
•         Coordinate travel arrangements and prepare detailed itineraries for conferences, client visits, and speaking engagements.
•         Track action items, deadlines, and priorities from meetings to ensure timely follow-up and completion.
•         Support firm initiatives, including marketing campaigns, process improvements, or special projects.

Client Relations & Communication

•         Direct incoming calls and mail as appropriate.
•         Monitor, organize, and prioritize emails on behalf of the Managing Partner.
•         Assist in planning and executing client events, firm functions, and community engagement activities.
•         Support the preparation of presentations, meeting agendas, and meeting materials.

Administrative & Legal Coordination

•         Draft and proofread correspondence, emails, and internal memoranda.
•         Support overflow legal and clerical tasks such as document preparation, case file organization, and data entry.

Benefits

•         Medical Insurance
•         Profit Sharing Plan
•         Transportation/Parking Stipend
•         Paid Time Off
•         Year End Discretionary Bonus

Requirements

Job Requirements:

•         Previous experience as an Executive Assistant, Legal Assistant, or in a professional office environment preferred.
•         Excellent written and verbal communication skills with a professional demeanor.
•         Exceptional organization, attention to detail, and ability to manage multiple priorities under tight deadlines.
•         Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and comfort with legal management software.
•         Ability to maintain confidentiality and work independently or collaboratively as needed.