Description

Application Instructions

We appreciate you choosing Goodfellow Bros. for your future career opportunity. Please complete the online application and attach your resume. We will review your application and contact you regarding next steps.

Thank you,

Goodfellow Bros. Recruiting Team

Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth-generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, businesses, and resources of the communities in which we live and work.

GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for a Fleet and Field Service Admin/Office Manager to join our team in Maple Valley, WA located at our Ravensdale, WA Shop.

Position Summary

The Fleet and Field Services Administrator/Office manager maintains service records, creates work orders for repairs, approves invoices, manages timecard approvals, and ensures clear communication between equipment manager and project teams to support efficient shop operations.

Position Description

As an employee of Goodfellow Bros., you are expected to follow the Goodfellow Way, fully understanding, embracing and exemplifying our Mission and Vision statements as you carry out your job duties and responsibilities daily.

1. Demonstrate a full understanding of company expectations by thoroughly reading and adhering to the Goodfellow Bros. Employee Handbook.
2. Process third-party invoices, including accurate coding, repair verification, and maintenance documentation for fleet vehicles and equipment.
3. Process internal shop invoices, ensuring proper coding, purchase order verification, and routing for approval.
4. Generate equipment and vehicle repair orders, as well as preventative maintenance work orders, for mechanics and oilers.
5. Review and submit mechanic timecards daily; follow up on any incomplete or missing submissions.
6. Maintain and update master lists for trucks and equipment.
7. Track Accident Damage costs and prepare documentation for review with the Safety and Claims Departments.
8. Receive, organize, and distribute vehicle registrations and all related DMV paperwork for fleet vehicles and equipment.
9. Coordinate annual inspections of shop and yard facilities with the Fire Department and Department of Ecology.
10. Provide organizational, tracking, and process support to both Shop and Field teams.
11. Manage DOT paperwork and ensure ongoing compliance with regulatory requirements.
12. Set up Samsara Gateways for new projects and service locations.
13. Configure Samsara Vehicle Telematics for fleet assets.
14. Schedule bulk fuel and DEF deliveries.
15. Perform daily data entry to support fleet and maintenance records.
16. Manage equipment repairs and maintenance using CLUE and Equipment360 systems.
17. Perform additional duties as needed to support the department and company operations.

Competitive Benefits & Total Rewards at Goodfellow Bros.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here's what you can expect:

This position offers a pay range of $31 to $41 annually.

Additional Compensation

1. Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
2. 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
3. Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
4. Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

Benefits

1. Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
2. Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
3. Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
4. Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
5. Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
6. Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.

Essential Functions

Required Education, Experience, and Technical Knowledge

1. Candidates must have the legal right to work in the US without employer sponsorship.

Education:

1. High School Graduate or equivalent

Experience:

1. Experience in the customer service field is preferred
2. Experience as an operations coordinator or similar role
3. Construction industry and vocabulary knowledge of heavy equipment is preferred.
4. Organizational skills are required.
5. Teamwork is required.
6. Ability and willingness to learn new tasks.

Computer Skills:

1. Experience with Word and Excel required.
2. Experience with Vista by Viewpoint is preferred.
3. Experience with HCSS Dispatcher, HCSS Heavy Job, HCSS E360 and CLUE preferred.
4. Computer experience with various computer software programs is required.
5. Basic bar chart scheduling knowledge is preferred.

Other Skills:

1. Able to communicate effectively with employees and project teams
2. Must be highly organized, able to handle multiple tasks, and meet varying deadlines
3. Able to prioritize tasks and work independently

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

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