Description

Benefits Summary

• Flexible and hybrid work arrangements
• Paid time off/Paid company holidays
• Medical plan options/prescription drug plan
• Dental plan/vision plan options
• Flexible spending and health savings accounts
• 401(k) retirement savings plan with a Roth savings option and company matching contributions
• Educational assistance program

Overview

The HR Assistant's primary role will be to provide full administrative assistance to support Human Resources and other management members as assigned. Other general duties include maintaining reports and files and answering general questions about policies, procedures, and benefits. The HR Assistant will update policies and procedures as well as assist other areas in Human Resources as requested, such as coordination and/or administration of a number of projects and programs respectively.

Responsibilities

• Support Recruitment with regards to on-boarding new hires and off-boarding employees
• Act as first point of contact for new and existing employees regarding HR general questions
• Prepare documents, correspondence, memos, surveys and e-mails
• Responsible for department filing and maintenance of active and terminated employee files (paper & electronic)
• Responsible for preparation and coordination of termination paperwork, including entering termination into appropriate databases
• Coordinate and promote employee events, Adopt a Family, discount programs and any new project promotions assigned
• Responsible for the administration and coordination of the service anniversary program which includes procuring reward gift catalogs and plaques
• Update organizational charts and appropriate databases as re-organizations occur. Prepare and distribute organization charts and associated reporting on a monthly basis
• Process all invoices and billing for the department including preparing and tracking check request vouchers, making copies as needed, mailing checks and filing accordingly
• Coordinate memorial flowers/donations with local florists
• Oversee the delivery of confidential mail and prepare UPS shipping label and certified mail
• Assist with compilation of Board Reports
• Partner with the Learning and Development Team to coordinate the administration for the Analytical Development program for the ratings division; tracking submissions for reimbursement through course completion and notification to management of salary adjustment eligibility
• Responsible for the coordination and administration of the educational financial assistance program for the general staff population, which includes obtaining approval, expense and completion tracking and submission for reimbursement
• Responsible for the coordination and administration of the Charitable Work program for the general staff population, which includes obtaining approval, and tracking and notification to payroll

Additional Duties:

• Act as the back-up receptionist on the switchboard
• Greet visitors, sign them in and take their photo
• Answer incoming calls and direct calls to the appropriate persons/departments
• Assign and collect temporary ID badges from AMB and AMBRS employees
• Handle Department mail and distribution
• Primary contact for First Aid box and supplies
• Assist with special projects as assigned

Qualifications

• High School Diploma required, Associate's Degree or Bachelor's Degree in a related field a plus
• Two years related experience in a Human Resources function

Skills
• Proficiency in Microsoft Office required
• Excellent client service and communication skills
• Ability to work in a team orientated environment maintaining cooperative working relationships
• Ability to work independently in a time sensitive environment
• Must maintain department confidentially at all times
• Ability to work under pressure and multi-task requiring excellent prioritization skills