Description

Interested in becoming a part of an organization who is known for being an award-winning world class leader in customer service, employee satisfaction and standards of excellence? Then, this is the opportunity for you!
 

The Clerk of the Circuit Court & Comptroller’s office, located in the heart of downtown West Palm Beach, is seeking a manager to oversee the Tax Deed & Foreclosure department as well as the Appeals department.  The Tax Deed & Foreclosure department is responsible for overseeing the sale of property once a judgment of foreclosure has been entered or when a tax certificate holder has applied for the sale of a tax delinquent property with the Tax Collector’s office.  The appellate department is responsible for preparing the record on appeal for cases on appeal from the 15th Judicial Circuit to the Fourth District Court of Appeal in family, juvenile, criminal, and civil matters.
 

Employees in this classification are responsible for the overall management and operation of our Court Operations departments, responsible for legal functions including interpretation, application and adherence to statutes, rules, Administrative Orders and court procedures; fiscal functions including accounting, budgeting, auditing, collections, reconciliation and cashiering; statewide mandated and statutorily required reporting functions and performance measure reports; managing projects, including new system implementations, system enhancements/upgrades, and associated system training and testing at the department level; human resources functions including hiring, performance management, employee training and development, disciplinary actions, investigations and general employee relations.


The Clerk's office seeks leaders who can consciously create a workplace culture that is consistent with the overall organization's and that emphasizes our guiding principles of Honor, Respect and Devotion to Duty to encourage employee contribution and includes goal setting, feedback, and performance development planning.
 

The Clerk's office has demanding timelines, and we are seeking an experienced individual who has a strong sense of urgency and commitment to public service, is comfortable working in a fast-paced environment, is passionate about providing outstanding customer service and desires a challenging and rewarding career.
 

We believe that culture matters, and we continuously reaffirm our commitment to making our office a great place to work.


Why work for us?

Clerk Benefits
We offer superior health care plans with lower cost, competitive retirement and pension plans, which include the Florida Retirement System and an optional 457 deferred compensation plan, generous paid time off and paid holidays.


Clerks for a Cause
We are committed to making Palm Beach County a great place to live and work by supporting local charities that improve the quality of life of our residents.


Clerks for Wellness
Our nationally recognized wellness program improves the physical, emotional and financial health of our employees. The program features a variety of wellness opportunities and events, including regular lunch and learn workshops, lifestyle challenges, training events and one-on-one meetings with financial planning experts. Examples of Essential Functions

• Conducts review of all properties listed for sale prior to auction to ensure all statutory requirements are met and appropriate notices were provided.
• Stays up to date on statutory and procedural changes and best practices regarding tax deed sales, foreclosures, and appeals at the state level.
• Assists with reconciliation of all sale related bank accounts, at the organizational and bidder level. 
• Assist with drafting and editing affidavits, motions, and responses to the 4th DCA and 15th Judicial Circuit as needed.
• Review of surplus in tax deed cases for disbursement or referral to law firms for disbursement research or interpleader.  
• Performs planning, scheduling, and coordination of daily administrative operations for the assigned department's clerical and fiscal activities         
• Performs personnel management duties, i.e., supervising, training, hiring, disciplinary action, counseling, performance evaluations, recommending transfer, promotion, and employment separation
• Communicates department goals and objectives; evaluates and plans staffing levels and organizational structure for effective work performance and efficient resource allocation
• Projects staffing, space and equipment needs for the Clerk of the Circuit Court & Comptroller's operating budget
• Plans, prioritizes, schedules, and manages operations through subordinate supervisory staff
• Evaluates work flow and productivity of staff under charge via statistical and appropriate tracking models; monitors performance for adherence to established goals and objectives
• Develops, implements, and enhances audit controls and systems for reviewing tasks, procedures, department efficiency and effectiveness, and staff training and development
• Coordinates effective communications with various external entities applicable to functions under charge, i.e., the judiciary, the Fourth District Court of Appeal, attorneys, Self-represented bidders and litigants, the Tax Collector’ office, the Property Appraiser’s office, the Sheriff’s Office, the Auction Vendor, and the media.   
• Prepares reports and documentation applicable to department under charge, i.e., statistical, planning, and project reports; budget projections, payroll reports, purchase orders, performance appraisals

Typical Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Management or related field, supplemented by seven (7) years of recent and relevant experience with demonstrated analytical, reporting, and communication skills, knowledge of processes, policies, procedures and statutory/regulatory standards governing court services, as well as performing personnel management duties (i.e. supervising, training, hiring, disciplinary action, counseling, recommending transfer, promotion, separation); or in lieu of a bachelor’s degree, four years of direct work experience is required with demonstrated analytical, reporting, and communication skills, knowledge of processes, policies, procedures and statutory/regulatory standards governing court services, as well as performing personnel management duties (i.e. supervising, training, hiring, disciplinary action, counseling, performance evaluations, recommending transfer, promotion, separation) and three years supplemental experience
• Licensure as attorney or certified public accountant highly preferred 
• Exceptional recent, relevant, and related work experience and/or education may be considered in lieu of minimum requirements, on a year for year basis

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs.  Applicants who have applied will be notified of cancellations.
 

The Clerk of the Circuit Court & Comptroller’s Office is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of the service members and veterans, receive preference and priority in employment and are encouraged to apply for the positions being filled. Pursuant to Florida Statute, Chapter 295, Section 07(4)(b), heads of departments and certain managerial positions are exempt from Veterans’ Preference. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.