Description

•  Draft correspondence filings to state and federal regulatory commissions.
• Conduct legal research.
• Respond to all subpoenas issued to the company.
• Review all customer and vendor bankruptcy notices and provide necessary follow up; assist the Billing Department with filing Proofs of Claims for vendors and carriers in bankruptcy.
• Approve any tax exemption forms submitted by customers.  Point of contact for any questions related to exemption of state/local and federal excise taxes.
• Process Secretary of State annual reports
• Maintain master lists of real property, intellectual property, and regulatory licenses.
• File easements with appropriate agency
• Keep legal and regulatory sections of company website updated.

• Implement and maintain Ironclad electronic document storage and organization program/database; train new users of system.
• Keep track of all contract expiration dates and ensure appropriate manager renews or terminates the agreement appropriately; assist with drafting termination notices.
• Ensure that all customer signature forms are kept updated.
• Draft requested revisions to contract forms for approval by General Counsel.
• Draft requested revisions to wholesale agreements for approval by General Counsel, including drafting amendments and addendums.
• Ensure that all contracts are executed properly, rejecting any that are not and informing employee of what needs to be completed for the contract to be approved.
• Ensure that final, signed copies of all contracts and other documents reviewed by legal are properly executed and received in a timely fashion.
• SAM federal contract administration

• Assist all lawyers and President/CEO with administrative tasks.
• Arranges corporate travel and meetings by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations.
• Maintain existing hard copy employee files.
• Provider clerical support to the HR Department, including updating HR forms.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Requirements

• Familiarity with legal and administrative proceedings.
• High level of maturity and trustworthiness; must consistently maintain a very high degree of confidentiality and integrity.
• Strong written communication skills including exceptional grammar, proofreading skills and attention to detail.
• Ability to effectively balance priorities, handle multiple tasks, problem solve, set goals, adapt to change easily, and consistently deliver timely and accurate products and services.
• Familiarity with legal documents and organization of legal files.
• Excellent organizational skills.
• Proficiency in Word, Excel, Outlook and use of database programs, including Ironclad.
• Ability to work both independently and as part of a team.
• Ability to communicate clearly in oral and written communications.
• Ability to communicate with co-workers and regulatory and legal bodies in a professional and courteous manner.
• Ability to organize and prioritize multiple work assignments and manage projects effectively.
• Develop and maintain an overall knowledge of corporate policies and procedures.

• Four-year college degree in paralegal studies or related field and/or four-year degree with significant paralegal or executive assistant experience.
• 5+ years' experience in an administrative role; prior experience supporting management/leadership in a professional or large corporate environment preferred.