Description

The executive assistant provides executive-level assistance to support both the Minnesota State’s divisions of Workforce and Economic Development as well as the Center for Data Access and Analytics. The position performs a variety of comprehensive and complex administrative work. The position is expected to coordinate communications and oversee office management details. The position must exercise a high level of professionalism and confidentiality.

Skills essential to the role include: Advanced decision making, communications, analytical, organizational, administrative, computer skills (Windows, Word, Excel, PowerPoint, SharePoint, and Outlook or similar programs), office management and interpersonal / human relations.

Specific Duties Include:

• Coordinate scheduling Workforce and Economic related activities as well as calendaring meetings for both Executives.
• Coordinate purchasing, and expense reimbursements; monitor associated budgets
• Serve as a resource to management team for labor relations information, as defined in M.S. 13.37, used in collective bargaining and maintain confidential files
• Determine and implement procedures for improving best practice and operational efficiencies for both Workforce and Economic Development and the Center for Data and Access Analytics

Requirements

Minimum Qualifications

• 2 years of executive assistant or experience as an office manager supporting a senior level position.
• Proficient in Microsoft Office Suite products including Outlook, Word, Excel, PowerPoint, etc., sufficient to schedule, compose, create, modify, and save calendars, memos, letters, documents, reports, charts, graphics, presentations, etc.
• Ability to effectively communicate in a professional manner internally and with external stakeholders, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.
• Advanced administrative, secretarial, and clerical skills sufficient to apply principles and practices of office management in planning, organizing, and reviewing work and/or information.
• Effective customer service/human relations skills sufficient to interact with diverse audiences in a professional, respectful, and efficient manner.
• Experience analyzing highly confidential data, select relevant information and integrate data into meaningful responses and reports.
• Ability to manage multiple tasks / projects simultaneously with a level of confidentiality.
• Ability to interact with multiple and diverse groups of people and a commitment to fostering a diverse working and learning environment.

Preferred Qualifications

• Post secondary degree in Business Administration or related field.
• Experience in a professional and fast-paced office environment.
• Ability to analyze a variety of data, select relevant information and integrate data into meaningful responses and reports.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.