Description

Administrative Assistant

Triton College

Essential Function:

Oversees day to day operations of administrative office. Responsible for all communications, record keeping, data security and related reports.

Responsibilities:

• Performs various tasks including:
  • Collecting sorting, processing and filing data.
  • Preparing reports and filling out forms.
  • Coordinating work flow and supervising other staff and assistants as assigned.
  • Maintaining, updating, and insuring the accuracy of paperwork and files.
  • Typing and filing correspondence.
  • Collecting information for contract administration and preparation of Board reports.
• Coordinates various tasks such as the above mentioned with other departments, offices, faculty and staff.
• Prioritize and provides requested information. Often regarding sensitive material according to specific policies and procedures.
• Coordinates and is responsible for departmental functions.
• Performs secretarial functions such as dictation, taking minutes, typing, scheduling appointments, and ordering office supplies.
• Assists in budget planning and record keeping.
• Schedules appointments meetings and travel arrangements for supervisor.
• Acts as secretary to board committee as appointed.
• Performs other job related duties as assigned by supervisor.

Qualifications:

• Education: High school diploma or equivalent
• Experience: Two (2) years of secretarial experience
• Knowledge: Strong familiarity with standard office practices and procedures

Special Instructions to Applicants

• Annual base salary of $41,404;
• Official transcripts required prior to employment;
• Candidate recommended for hire will be subject to pre-employment screenings;
• Triton College is an EOE

Quicklink for Posting: https://jobopenings.triton.edu/postings/2266