Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
M-F, 8am-5pm
Advertised Salary Commensurate with experience Posting Date 12/08/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants
*Please note this is a limited term position and funding for this position ends June 30, 2029*
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications Position Summary
This position serves the Administrative Supervisor and the Director of the Center for Computational Chemistry. It provides general administrative support for three research groups by submitting purchasing and reimbursement requests and helping coordinate special lectures. This position will also provide support for Scientific journal Editor/Reviewers/Authors.
Knowledge, Skills, Abilities and/or Competencies
Familiarity with Word, Excel, Powerpoint. Organized. Comfortable driving large SUV.
Physical Demands
Some driving and medium-level lifting.
Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
High level of support to Director in day to day operations of center. May include preparation of Travel Authorities, Expense Reports, and Purchase orders; Annual reports, Grant reports, etc. Off-campus errands, filing/keeping of records, maintaining CV, biographical and academic records for Director, editing presentations, coordinating letters of recommendation. Maintains inventory of office supplies. Submits reports to Director. Creates UGAMart requisitions.
Percentage of time 50 Duties/Responsibilities
Main admin for Director's scientific journal accounts. PCCP Journal Editorial Administrator. Daily preparation of new manuscripts/materials for review. Making decisions on behalf of Editor, including accepting/rejecting manuscripts. Corresponding with authors, referees and other PCCP Administrators. Assistant to Director for Scientific Journal Reviewer accounts. Submitting reviews on behalf of Director, as well as manuscripts for publication, provides submission assistance to CCQC research staff and graduate students. Maintaining records of center manuscripts: in progress, submitted, in review, and accepted.
Percentage of time 25 Duties/Responsibilities
High level of back up and aid in coordinating events and center visits. Aids in coordinating seminars, receptions, dinners. May include working events after hours. Initiating/submitting reimbursements in OneSource, UGARF and UGAF systems. Booking hotels, misc. travel and creating itineraries for visitors; maintaining inventory of event supplies. Purchasing event supplies.
Percentage of time 20 Duties/Responsibilities
General office maintenance. Assisting students and visitors. This may include answering the phone, updating the center website, running errands, copying, faxing, shredding, etc.
Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Dr. Henry Schaefer Recruitment Contact Email ccq@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents