Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday, 8:00AM - 5:00PM
Flexibility may be needed at times.
Advertised Salary Commensurate with experience Posting Date 11/26/2025 Open until filled Yes Closing Date Proposed Starting Date 02/01/2026 Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Admissions Counselor II FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications
Master's degree preferred.
Position Summary
The Admissions Enrollment and Data Coordinator is responsible for gathering, processing, and maintaining applicant information to facilitate the admissions process. This position is responsible for managing the flow of admissions data across systems, ensuring accurate and timely integration between multiple systems. This role supports the admissions team by maintaining data integrity, troubleshooting issues, and optimizing processes for efficient enrollment and data management.
Knowledge, Skills, Abilities and/or Competencies

• Excellent customer service and communications skills.
• Ability to work as part of a team, work independently, and maintain confidentiality.
• Possess strong attention to detail and time management skills.
• Ability to accomplish tasks under pressure of deadlines.
• Ability to exercise interpersonal skills in establishing and maintaining effective working relations with peers, external contacts, faculty and staff across all levels of the university.
• Experience with student information systems (Banner preferred), CRM systems, and admissions databases.
• Strong technical skills in data integration, reporting tools, and database management.
• Excellent attention to detail and problem-solving abilities.
• Ability to work collaboratively and communicate effectively with technical and non-technical stakeholders.

Physical Demands
Standard office environment with majority of work at a desk/computer.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Data Management & Integration

• Oversee the transfer of applicant data from the admissions database to the Banner system.
• Ensure data accuracy and consistency across all platforms.
• Develop and maintain workflows for data imports, exports, and updates.
• Act as liaison between Admissions, Enterprise Information Technology Services (EITS), Financial Aid, and Registrar's office.
• Manage daily operations of the admissions database, including user access and permissions .

Percentage of time 35 Duties/Responsibilities
Admissions Process & Operations

• Manage interview management and scheduling.
• Implement updates and enhancements to improve functionality and efficiency.
• Provide information regarding admission requirements to prospective students.
• Support pathway programs as needed.

Percentage of time 30 Duties/Responsibilities
Reporting & Communication

• Generate reports for admissions leadership and other stakeholders.
• Ensure compliance with institutional policies and data security standards.
• Maintain documentation of processes and system configurations.
• Develop and analyze feedback surveys on the admissions cycle.

Percentage of time 20 Duties/Responsibilities
Collaboration & Support

• Work closely with admissions staff in planning and staffing events.
• Liaise with IT and University systems teams to coordinate integration projects.
• Provide training and support for staff on data-related processes.
• Represent the office at admissions-related events when needed.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Wendy Gilfedder Recruitment Contact Email somhr@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents