Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. 

The Department

CAA Brand Management is the licensing and consumer products division of Creative Artists Agency.  We support iconic talent and brands with their expansion into new consumer product categories, experiences, and territories.  We do this by partnering our clients with the world’s leading manufacturers, wholesalers, retailers, and operators, through licensing, strategic partnerships and joint ventures. Operating in 20 countries worldwide, we work as part of our clients’ teams to build revenue-generating and storytelling brand extension programs across all categories and channels of distribution.

The Role

We are seeking an Executive Assistant to support a senior executive in our Brand Management division. The Assistant plays a critical role within the team and requires a highly organized individual with strong interpersonal skills and exceptional attention to detail.  The ideal candidate will have over three years of experience working directly as an Assistant with senior/executive management, the ability to multi-task, think critically, operate efficiently, in a fast pace environment.

Responsibilities: 

• Maintaining and coordinating the Executive’s extensive domestic and international business travel arrangements, including accommodations, transportation, reservations
• Managing calendars and booking and rescheduling multiple meetings, in multiple time zones, and understanding dependencies between meetings
• Proactively ensure tasks are being followed up and executed in a timely manner
• Preparing the Executive’s expense report and managing department invoices
• Ability to work flexible hours based on the needs of the business in multiple markets
• Assisting with research, and compiling information as needed
• Maintaining the company office in Miami and handling minimal duties relating to office management and oversight.

Requirements

• 3-5+ years of executive assistant experience
• Detail-oriented and extremely organized
• Unimpeachable integrity and ability to maintain confidential and sensitive information
• Proficient in Microsoft Outlook, Excel, and Word
• Adept at problem solving and thinking quick on his/her feet
• Ability to perform well under pressure
• Critical thinker and extremely proactive
• BA/BS from an accredited University or College a plus