Description
Join Our Leadership Team
Are you a detail-oriented public servant with a passion for organization, integrity, and community service? The City is seeking a City Clerk — a dynamic and dedicated professional to serve as the official recordkeeper, election administrator, and trusted administrative leader supporting the City Council and the community.
As a key member of our management team, the City Clerk ensures the transparency and efficiency of local government operations while providing exceptional service to residents, staff, and elected officials.
About the Role
Under the general direction of the City Manager, the City Clerk performs a variety of specialized administrative, statutory, and supervisory duties, including:
Elections & Voter Services: Administer all local elections, oversee voter registration, train election inspectors, and ensure compliance with Michigan Election Law.
Official Records & Legislative Support: Record and maintain City Council minutes, ordinances, and resolutions; safeguard official documents and the City seal; and serve as FOIA Coordinator.
Personnel & Benefits Administration: Oversee hiring, onboarding, evaluations, benefits, and compliance with employment laws and policies.
Purchasing & Budget Support: Administer purchasing policies, manage bids and contracts, and assist with budget preparation.
Boards & Commissions: Serve as Secretary to the Planning Commission, DDA, and ZBA; prepare minutes and coordinate meeting schedules.
Community Service: Issue licenses and permits, provide public information, and promote open, responsive government.
This position supervises the Deputy City Clerk, election inspectors, and assigned administrative staff.
Requirements
What We’re Looking For
We’re seeking a professional who demonstrates:
Comprehensive knowledge of Michigan municipal laws, elections, and recordkeeping.
Strong leadership, organization, and communication skills.
Proven ability to manage personnel and confidential information with integrity.
Proficiency in software such as BS&A, Microsoft Office, and the Qualified Voter File (QVF).
Education & Experience
Bachelor’s degree in Public Administration, Business Administration, Human Resources, or a related field preferred.
(An Associate degree with relevant experience will also be considered.)
At least five (5) years of progressive administrative or HR experience — municipal experience preferred.
Certified Municipal Clerk (CMC) designation preferred, or ability to obtain within three years.
Notary Public certification required within six months of hire.
Valid Michigan driver’s license preferred.
Work Environment
This is primarily an office-based position, with evening meetings and extended hours during elections. The role requires a high level of accuracy, confidentiality, and commitment to public service.
Why Join Us?
At the City, we take pride in fostering transparency, accountability, and community trust. As City Clerk, you’ll play a vital role in shaping efficient, responsive government — and ensuring that every voice in our community is heard.
We offer a competitive salary, comprehensive benefits, professional development support, and the opportunity to make a lasting impact in local government.
How to Apply
Submit your cover letter, résumé, and completed employment application to:
clerk@charlottemi.org
Or drop off/mail to: Charlotte City Hall, 111 E. Lawrence Ave. Charlotte, MI 48813
Applications will be reviewed as received. First round of review November 17, 2025
The City is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive.
