Description

SUMMARY:

The Deputy Clerk supports the Clerk’s office by performing various administrative, clerical and record-keeping duties. Although much of the work is technical in nature, it also involves the application of professional management practices in the performance of a wide variety of duties relating to the operation of the department. This position is public-facing and requires exceptional attention to detail, excellent customer service skills, accuracy, and efficiency in work and must be able to run an election from start to finish.  Visit wyandotte.net for additional information. 

Requirements

MINIMUM QUALFICATIONS & REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES 

Education:

• Bachelor of Science Degree in Public Administration, Business Administration, or other related subjects preferred; or any equivalent combination of experience and training which provides the required knowledge, abilities and skills. 

Experience:

• Work experience in a Municipal Clerk's Department preferred.
• Four to six years of related professional experience including record management, elections management and/or municipal administration preferred.
• Knowledge and experience in Qualified Voter File software, election management software, election law, FOIA law, and other pertinent public acts preferred.
• Some knowledge of municipal government operations and of the organization and functions of the various departments and divisions of the city.

Certificates, Licenses, Registrations:

• Must possess a current, valid Michigan Driver's License.
• Ability to complete training on QVF Refresh Advanced Complete within 3 months and test successfully for access to the software.
• Completion of the State of Michigan Election Officials’ Accreditation program within 6 months
• Maintain continuing education certifications by attending conferences, webinars, and attending meetings of associations and organizations.

 Abilities and Skills:

• Ability to adapt to numerous and varied assignments as necessary
• Ability to exercise discretion and maintain confidentiality
• Ability to work independently and manage multiple tasks, often with frequent changes in priorities and deadlines.
•  Be service-oriented, actively seeking methods to assist people efficiently and accurately.
•  Possess complex problem solving and time management skills
•  Must be able to communicate effectively, in writing and in face-to-face interactions, by using active listening skills, critical thinking, social perceptiveness, common sense, and respect.
• Knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat/PDF X-Change Editor, and multiple internet browsers required
• Ability to use and adapt software applications related to office practices, such as BS&A, Qualified Voter File (QVF), and State of Michigan Birth and Death Record Systems (VERA & EDRS) 
• Ability to supervise and lead Department personnel as needed