Description

The Fiscal Specialist provides accounting duties through the preparation of reports, reviewing pay applications, and tracking projects/payments. This position will have a focus on Accounts Payable duties and is responsible for the accurate and timely processing of vendor invoices, employee reimbursements, and payments in accordance with district policies, state regulations, and established accounting procedures. This role ensures strong internal controls, supports financial reporting, and maintains positive vendor relationships. The Specialist also provides support to other accounting functions within the Business Office as needed. Strong accounting and Excel skills are required. 

This position requires the successful passing of our district Clerical Skills Test (70%) and the passing of our typing test with a score of at least 40 wpm. Testing must be complete to be considered for the position.

Requirements

JOB SUMMARY:

The position of Fiscal Specialist is responsible for performing accounting and bookkeeping functions, including student enrollment data, grant expenditures, accounts receivables, and preparing and tracking reports related to the district’s business operations.

ESSENTIAL FUNCTIONS:

Gather enrollment data from individual schools on a monthly basis, input into District reports, and transmit to OSPI
Prepare, analyze, and interpret financial reports
Compile data for semi-annual student enrollment ethnic reports
Create monthly expenditure reports for federal/state grants and transmit data to OSPI
Make appropriate journal entries and changes related to grant awards and expenditures, maintaining necessary audit compliance
Process accounts receivables; verify receipt of items, signature authorizations, and proper account coding
Input and maintain records and files for accounts receivable processing and reporting ensure accuracy of information; comply with state record retention requirements
Prepare journal entries for monthly apportionment to appropriate budgets
Prepare monthly journal vouchers as necessary and make corrections or distribute costs
Work in conjunction with Kitsap County Treasurer pertaining to investments, cash transmittal, debit/credit statements; reconcile related district and county records
Provide required fiscal reports for board meetings
Reconcile monthly bank statements, following up on any discrepancies
Provide strong customer service to district staff and the community
Other related duties as assigned

QUALIFICATIONS:

Education: High school diploma or equivalent required. Post-secondary education and/or training in accounting preferred
Experience: Two years recent experience performing general accounting functions. School district experience preferred
Demonstrated proficiency and accuracy in performing mathematical calculations
Possess advanced skills in operating a computer
Knowledge of complex accounting practices, mathematical calculations, word processing, spreadsheet and database software; WSIPC/Skyward software experience preferred
Knowledge of Washington State accounting procedures and practices preferred
Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling
Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community
Possess effective human relations skill
Ability to maintain confidentiality in all work-related matters