Description
Reporting to the Human Resources Manager, the Human Resource Coordinator provides day-to-day HR support to the HR Manager and acts as a key resource for employees and managers across the organization. This role is responsible for coordinating and executing a wide range of HR functions, including recruitment, onboarding, benefits administration, HR compliance, recordkeeping, and supporting employee relations and performance processes. The HR Coordinator helps ensure smooth and efficient HR operations and supports the development of a positive, professional, and inclusive workplace culture.
The Human Resource Coordinator will support:
Recruitment & Onboarding
Coordinate full-cycle recruitment activities, including posting jobs, screening applicants, scheduling interviews, and conducting reference checks, while applying effective and barrier free Recruitment assessment strategies.
Prepare offer letters and employment contracts.
Facilitate onboarding and orientation for new hires, including orientation, policy, and process training, and ensuring that required documentation is completed and filed appropriately.
Maintain up-to-date job descriptions and assist with role reviews as required.
HR Administration & Compliance
Maintain accurate and confidential personnel records in both physical and digital formats.
Manage employee data in the HRIS and ensure timely updates to payroll, pension, and benefits systems.
Support compliance with employment standards legislation, organizational policies, internal procedures, and external regulatory requirements.
Assist with policy development, updates, and communication to staff.
Benefits & Leave Administration
Administer employee benefits programs, including health, dental, disability, and pension plans.
Support employees with benefits inquiries and liaise with service providers as needed.
Administer the Payroll and Employee Pension Plan for the organization.
Track and process leaves of absence requests (sick leave, maternity/parental leave, disability claims, etc.) and ensure documentation accuracy.
Work to support Employees who require access to the benefits and services KIM provides.
Employee Relations & Engagement
Act as a first point of contact for HR-related questions, redirecting complex matters to the HR Manager when appropriate.
Assist in implementing employee engagement activities, recognition programs, and wellness initiatives.
Support open communication between staff and across all levels of the organization.
Support investigations and employee relations processes by organizing documentation, scheduling meetings, and maintaining records.
Training & Development Support
Help coordinate staff training sessions, workshops, and mandatory certifications.
Track completion of required training and maintain up-to-date records within the HRIS and Employee files.
HR Reporting & Metrics
Prepare regular HR reports, including turnover, recruitment metrics, attendance, and other HR indicators.
Support data collection and analysis for workforce planning and HR projects.
General HR Support
Provide administrative and project support to the HR Manager on HR initiatives and organizational development activities.
Assist with special projects, audits, and HR system implementations.
Help maintain an organized, efficient, and service-oriented HR function.
Support health and safety within the office environment, following workplace health and safety legislation and regulations.
Requirements
Diploma or bachelor’s degree in Human Resources, or a related field.
Human Resources Experience is required, experience with Payroll and/or Benefits administration would be considered an asset.
CPHR designation or candidacy is considered an asset.
Ability to manage confidential information with professionalism and integrity.
Effective written and verbal communication skills.
Attention to detail, and effective organization and time management skills.
Demonstrated knowledge of employment standards legislation and regulations.
Proficiency with Microsoft Office, experience using HRIS or payroll/benefit/pension systems or software would be an asset.
Strong customer-service orientation with the ability to build positive working relationships.
The ability to speak one of the northern First Nations languages is desirable.
