Description

McCarthy Building Companies, Inc.

SummaryThe Office Coordinator is responsible for managing all aspects of office supplies, maintenance coordination, and event support. Key duties include ordering and organizing office and kitchen supplies, maintaining meeting spaces, supporting event logistics, and managing mailroom and printer operations. The position requires strong communication and customer service skills, as well as the ability to work with the administrative team. This position is a full-time, onsite role at two Chandler office locations. Key Responsibilities

• Manage all aspects of office supplies for both Chandler locations, to include:
• Developing and maintaining standard supplies lists
• Identifying stock needs
• Placing orders for office and kitchen goods (pens, paper, folders, snacks, beverages, etc.)
• Receiving and distributing office supplies orders
• Managing order invoices and receipt confirmation
• Restocking all supplies areas daily
• Developing and implementing organization strategies to stock, rotate, and display supplies, snacks, and beverages, adjusting as needed
• Engaging with partners to understand office supplies needs and desires
• Strategize with Office Manager to update standard supplies offerings based on partner feedback
• Managing office services vendor relationships
• Maintain awareness of office maintenance needs and coordinate response with Office Manager
• Provide support for event leads in managing event supplies, refreshments and technology set up for meetings and trainings.
• Participate in regular check-ins with the administrative team to align on upcoming events, address challenges and continuously improve event processes.
• Assist with meal coordination, set up and/or delivery, room resets, and post-event clean up as needed, working in tandem with the event lead and other support staff.
• Maintain meeting spaces by removing materials, cleaning whiteboards, and resetting furniture to a meeting-ready state.
• Assemble and maintain minor office equipment.
• Cooperate with office staff to maintain proper interaction and a friendly environment within the office. Engage with end users to solicit feedback and continuous improvement.
• Collaborate with administrative team to plan, prepare, and execute internal and external events as directed.
• Manage printer maintenance and toner inventory for both Chandler locations.
• Fill in for front desk receptionist as directed
• Maintain and manage the mail room to include:
• Developing and executing a process for package delivery and distribution
• Distribute packages as necessary
• Serve as a resource for preparing outgoing mail and packages
• Manage shipping services vendors, equipment, and supplies
• Allocate shipping invoices
• Collaborate with Office Manager in developing process improvement strategies to enhance partner experiences and office efficiencies.
• Work independently, manage time, and take initiative to execute daily tasks with minimal direction.
• Other duties as assigned.

Qualifications

• High School Diploma or GED
• Ability to work a minimum of 30 hours and maximum of 40 a week during typical business hours
• Experience in food service or hospitality a plus

• Strong communication, customer service, and teamwork skills with the ability to work independently when needed.
• Effective time management and the ability to follow routine verbal and written instructions.
• Proficiency in Microsoft Outlook, Word, and Excel (highly desired).

Working Conditions and Physical Effort:

• Work is normally performed in a typical interior office work environment
• Must be able to repetitively lift 30-pound boxes, bend, stretch, squat and reach
• Ability to remain on your feet and move throughout the workspace for extended periods.
• Ability to move supplies between several floors throughout the workday.
• Use standard cleaning products in kitchen environment

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

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