Description

Job Summary:

As a Payroll & Equity Administrator – Senior Associate / Manager, you will manage payroll operations and equity compensation administration for a publicly traded company subject to SOX audits. This role requires proven experience supporting a workforce of 100+ employees, deep technical knowledge of payroll and equity systems, and the ability to operate in a highly regulated environment. You will work cross-functionally with HR, Finance, and Legal teams to ensure compliance, accuracy, and efficiency.

Payroll Administration

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Administer end-to-end payroll for 100+ employees across multiple states.
• Ensure compliance with federal, state, and California payroll laws, tax filings, and reporting requirements.
• Maintain and reconcile payroll records; ensure timely submission for SOX audit controls.
• Partner with Accounting and Finance to ensure accurate compensation and benefits reporting.
• Act as a primary contact for employee payroll inquiries.

Equity Compensation Administration 

• Lead and manage the administration process from start to finish while connecting with other stakeholders and team members to guarantee proper execution. 
• Administer and reconcile employee equity plans, including RSUs, stock options, and ESPPs, from grant to vesting and exercise.
• Maintain accurate records in equity systems (e.g., Certent, CPU, BAML) integrated with payroll and HRIS.
• Ensure compliance with SEC, IRS, and SOX requirements in equity reporting.
• Support internal and external audit requests related to stock-based compensation.
• Respond to employee questions regarding vesting schedules, tax treatment, and plan rules.

Requirements

Qualifications & Requirements:

• Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) or related software.
• Proficient with ADP Workforce Now (ADP WFN) payroll system.
• Knowledgeable with CPU, BAML (Bank of America Merrill Lynch), and Certent equity administration tools.
• Experience with HRIS integrations and equity platforms (e.g., Certent, Carta, Shareworks).
• Proficient Excel skills (pivot tables, reconciliations, data validation).
• Excellent verbal and written communication skills
• Strong analytical and problem-solving skills
• Excellent time management skills with a proven ability to meet deadlines 
• Proven ability to maintain confidentiality and data integrity.
• Ability to work overtime when required

Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, HR, or related field preferred.
• CPP (Certified Payroll Professional) or CEP (Certified Equity Professional) certification preferred.
• 3–5+ years of payroll and/or equity administration experience in a publicly traded company.
• Direct experience supporting SOX audits and internal control requirements.
• Experience managing payroll for 100+ employees (multi-state preferred).

Physical Requirements: 

• This position may require the ability to lift and carry up to 25 pounds, stand or sit for extended periods, and perform typical office-related tasks.