Description

Project Coordinator  - ( ONSITE ) 
Location: Langley, WA

The Construction Project Coordinator is responsible for providing administrative and logistical support for the oversight of telecommunication construction, renovation, and maintenance projects. This key role involves working closely with the Project Sponsor, telecom engineering teams, accounting, procurement, contractors, and construction team staff to ensure projects are completed accurately and on time. The coordinator should have strong organizational and problem-solving skills and a solid understanding of project management methods, construction methods, requirements, and materials. The coordinator effectively manages multiple requests and priorities, meets deadlines, and adapts to rapidly changing projects. This role is essential for budgeting, scheduling, monitoring projects, communications, reporting, and managing changes throughout the project lifecycle. This position is onsite. 

    DUTIES WILL INCLUDE, BUT NOT NECESSARILY BE LIMITED TO: 

Project Planning and Coordination: 

• Prepare cost estimates, budgets, and work timetables
• Prepare and coordinate delivery of project documentation and necessary plans. Ensure all project documentation is accurate and up-to-date.
• Assist in developing weekly schedules with the project stakeholders 
• Oversee the day-to-day coordination responsibilities of multiple projects
• Organize and facilitate project meetings, including preparing agendas and documenting minutes. Ensure meetings are productive and action items are clearly defined.
• Monitor and report on project risks and issues, assisting in the development of mitigation strategies. Proactively identify potential risks and work with project stakeholders to implement solutions.
• Coordinate simultaneous projects and tasks.

Communication and Reporting

• Effectively communicate project status precisely and clearly in meetings and written reports.
• Facilitate communication between project stakeholders, including team members, clients, and vendors. Ensure clear and consistent communication throughout the project lifecycle.
• Create and maintain various project-related documents, such as schedules, invoice and budget tracking, and status reports
• Maintain consistent project folder setups and an up-to-date filing system
• Exhibit attention to detail and accuracy in all work
• Display excellent technical writing and communication skills

Cost and Schedule Management

• Maintain and diligently update construction schedules, ensuring seamless communication and alignment among all stakeholders.
• Develop and maintain project schedules, ensuring timely updates and communication of changes. Coordinate with stakeholders to ensure adherence to timelines.
• Monitor project budgets for variances and overruns in spending and timelines
• Support financial tracking and reporting, ensuring compliance with organizational and regulatory requirements.
• Assist in budget management and financial forecasting based on project schedules.
• Coordinate with internal and external stakeholders to verify resource availability and allocation, including inventory, labor, and equipment availability.

Technical Proficiency

• Use established project management tools like project planning software and spreadsheets to organize and manage projects effectively.
• Perform general office administration, including printing, scanning, and filing.

Teamwork

• Deliver outstanding customer service to internal and external stakeholders.
• Operate as a positive and collaborative team member.

Other duties as assigned

Whidbey Telecom is an Equal Employment Opportunity Employer

Whidbey Telecom is a smoke-free and drug-free workplace

Salary range - from $27.35 per hour to $45.00 per hour                                                                                                                             

Salary ranges are based on available market data for the business sector and geographic location.

 Benefits:

Our benefits are designed to help you move forward in your career. We offer a range of benefits and programs to meet employee needs based on eligibility. They include:

                        Health, Dental, Vision, and Life Insurance

                        Paid Time Off  

                        Paid holidays

                        Employee assistance program

                        401 (k) -Company matching 

                        WT Employee service discount (if eligible)

                        Other Compensation

Requirements

   MINIMUM REQUIREMENTS:

•  2-5 years of experience in telecom or utility construction project management preferred.
• Strong organizational and multitasking skills.
•  Excellent communication and interpersonal skills.
•  Ability to work independently and as part of a team.
•  Strong problem-solving skills and attention to detail.
•  Basic knowledge of fiber optic outside plant construction and installation. 
•  Basic knowledge of budgeting, capitalization, depreciation, taxation, and forecasting .
•  Bachelor’s Degree in Business administration, Project Management, or a related field preferred. Individuals with equivalent work experience and                    demonstrated written communication and presentation skills will be considered. 
•  Previous experience administering or coordinating medium to large-size projects across multiple teams
•  Experience with Microsoft Excel and Microsoft Project
•   Familiarity with or ability to become familiar with the geography of the assigned service area(s). 
•   Ability to work on-site
•  Ability to work outside as needed to view job sites, staking sites 
•  Ability to lift 30 lbs.
• Must be eligible to work in the USA.
• Valid WA State driver’s license and insurable driving record
•  Pre-employment and ongoing drug screens.
• Pass a background check.
• Ability to travel through the Canada-U.S. border